Vision-verified vendor sourcing workspace

The mismatch is already in the paperwork.Optra helps you catch it before you pay.

Match purchase orders against vendor catalogs, extract line items from PDFs, and flag price or item mismatches before an invoice gets approved.

Launch workspace Try chat assistant

Avg. match time

<0s

Catalog coverage

Manual review time

-0%

Live match preview

Vision-based catalog matching

Flagged

PO line item

"PO #4417 · Line 3 — 200 × 3/8in steel hex bolts, vendor Ironclad Supply, $0.42/unit."

Match result

Vendor catalog lists this SKU at $0.51/unit — 18% above the PO price. Product photo matches the catalog listing exactly, so the item itself is correct. Price mismatch flagged for review before this invoice is approved.

Match confidence

High

Catalog sources checked

Built for repeat vendor invoices

Designed for solo buyers and procurement teams

Every match cites the catalog it came from

Product

Stop approving invoices you have not actually checked

Optra gives buyers one place to match purchase orders, vendor catalogs, and invoices — including the product photos — instead of comparing PDFs by hand.

Match it once, not line by line

Check every PO line item against the vendor's catalog, price list, and past invoices from one workspace.

Requested

PO #4417 · Line 3 — 200 × 3/8in steel hex bolts

Ironclad Supply

3/8in steel hex bolts

Match

Product photo matches the catalog listing

92%

Learn from every past order

Surface prior orders from the same vendor, past pricing, and any discrepancy that was flagged before, so a pattern does not repeat unnoticed.

Approve with evidence, not a guess

Every match is grounded in the vendor's actual catalog entry and product photo, so a buyer can verify before approving instead of assuming it is right.

Workspaces

Use it alone, or bring the whole procurement team

Start by matching your own purchase orders, then grow into a shared workspace when every buyer needs the same vendor history.

Your own purchasing memory

Built for solo buyers and small-business owners juggling multiple vendors without a procurement team behind them.

Upload a PO or invoice the moment it lands, no formatting required
Search your own order history instead of relying on memory
Keep vendor-specific pricing history separate without mixing accounts

Core value

Everything a buyer needs, connected

Vendor catalogs, PO matching, and invoice extraction all pull from the same workspace so a price check today matches the one from last quarter.

Onboarding

Ramp new buyers faster

Give new buyers access to vendor catalogs, price history, and past discrepancies without waiting months to learn which vendors run high.

Continuity

Keep vendor history when people leave

Preserve every match, flagged discrepancy, and price history even after the buyer who caught it moves on.

Efficiency

Cut manual line-by-line review

Let the vision match run automatically so buyers only spend time on the line items that actually get flagged.

Workflow

A simple path from a stack of PDFs to a checked invoice

No complex migration. Start with the purchase orders and vendor catalogs you already have.

Drop PO, invoice, or catalog files

Connect your vendors

Upload vendor catalogs, purchase orders, and invoices — PDFs, spreadsheets, or scanned copies — into your workspace.

High

Optra matches automatically

Optra reads each line item, matches it to the vendor's catalog entry — including the product photo — and checks the price and quantity against the PO.

Flagged

Review what got flagged

Get a clear result for every line: confirmed, or flagged with the exact catalog source and the price or item difference.

Use cases

Built for teams who check the same vendor invoices repeatedly

Optra fits any procurement workflow where purchase orders, vendor catalogs, and invoices are scattered across email, PDFs, and spreadsheets.

Procurement teams

Match every PO against the vendor catalog before it is approved.

AP / accounts payable teams

Catch a price or quantity mismatch before the invoice gets paid.

Multi-vendor sourcing teamsOperations & supply chain teamsSmall business buyersFounder-led purchasing workflows

Why Optra

Matches your team can verify, not just trust

A missed price increase does not show up as an error. It shows up on the next invoice. Here is what changes once every match cites its source.

Without Optra

With Optra

Checking a vendor invoice against the PO means opening five different files by hand.

One workspace matches the PO, catalog, and invoice automatically.

A catalog photo and the item that actually shipped do not always match, and nobody double-checks it.

Every line item gets a vision-based catalog match before it is approved.

A price increase buried in a PDF invoice gets approved because nobody compared it line by line.

Every price mismatch is flagged against the vendor catalog before payment goes out.

FAQ

Common questions before you connect a vendor

Straight answers about how Optra is meant to fit into a procurement workflow.

No. A solo buyer can run it as a personal workspace, and a procurement team can share it as one workspace across every buyer.

Optra is designed for vendor catalogs (including product photos), purchase orders, invoices, and other PDFs your buyers already work from.

No. It flags likely mismatches between the PO, catalog, and invoice. A buyer still reviews and decides whether to approve.

Manual review catches obvious errors. Optra checks every line item against the vendor's catalog automatically, including the product photo, so a subtle price change or a swapped item does not slip through.

Ready to check your first purchase order?

Create a workspace, connect a vendor catalog, and match your first purchase order or invoice.

Explore workspace Run a live match test