Match once, not line by line
Every PO line is checked against the vendor's catalog, current price list, and your past invoices in a single pass.
- po line
- 200 × 3/8in hex bolt
- catalog
- IRN-38HXB · $0.51
- delta
- +18.0%
Vision-verified invoice matching
Catch the mismatch
before you pay it.
Optra matches every purchase-order line to the vendor's own catalog entry — price, quantity, and product photo — and flags the difference while the invoice is still on your desk.
14 days free · no card · works with the PDFs you already have
L03 · flagged
Catalog evidenceFlagged
Vendor catalog lists this SKU at $0.51/unit — 18% above the PO price. The photo matches, so the item is right and the price is not.
src: ironclad-supply/catalog-2026-Q1.pdf · p.14
PO price
$0.42
Catalog
$0.51
Confidence
92%
Avg. match time
<10s
Catalog coverage
94%
Manual review time
−42%
Catalogs from
- Vendor logo
- Vendor logo
- Vendor logo
- Your company
Illustrative figures from internal test runs on repeat vendor invoices — not a customer average.
Product
Three ways an invoice quietly costs you money
Wrong price, wrong item, wrong quantity — all three look the same on a PDF. Optra checks each against a source you can open.
The photo is part of the check
A swapped part number reads fine as text. Optra compares the catalog product photo, so a substituted item surfaces before delivery.
ordered ↔ catalog · 92% visual match
Approve on evidence, not memory
Every verdict cites the file, page, and price behind it — and past flags stay searchable, so the same increase can't run twice.
- 2026-01-14 · flagged +18% · resolved
- 2025-10-02 · matched · $0.42
- 2025-06-19 · matched · $0.42
A look inside
What it looks like when Optra catches something
Discrepancies
A price increase surfaces before approval
The catalog lists this SKU above what the PO agreed. Optra shows the delta and the page it read it from.
illustrative example · not customer data
Optra · Discrepancies
PO #4417 · Ironclad
L03200 × 3/8in steel hex boltsFlagged
Vendor catalog lists this SKU at $0.51/unit — 18% above the PO price. The photo matches, so the item is right and the price is not.
PO price
$0.42
Catalog
$0.51
Confidence
92%
src: ironclad-supply/catalog-2026-Q1.pdf · p.14
Workspaces
One buyer or twelve, same vendor history
Your own purchasing memory
For solo buyers and owners juggling a dozen vendors with nobody to hand the checking to. Upload, match, move on.
private workspace · 1 seat · unlimited vendors
- Upload a PO or invoice the moment it lands — no formatting first
- Search your own order history instead of trusting your memory
- Keep each vendor’s pricing history separate and citable
Onboarding
Ramp new buyers in a week
They inherit the catalogs, the price history, and every discrepancy the team already caught.
Continuity
Vendor history outlasts the buyer
Matches, flags, and prices stay in the workspace after the person who caught them moves on.
Efficiency
Only read the lines that failed
Matching runs on upload, so attention goes to the handful of flagged lines.
Workflow
From a folder of PDFs to a checked invoice
No migration and no format to enforce. Start with what your vendors already send.
1
Drop the files in
Catalogs, POs, invoices — PDF, scan, or spreadsheet. Nothing needs reformatting first.
pdf / xlsx / csv / jpg
2
Optra reads and matches
Line items are extracted, then matched to a catalog entry — price, quantity, and photo checked together.
extract
catalog
photo
3
You review the exceptions
Confirmed lines pass silently. Flagged lines arrive with the catalog source and the exact difference.
2 of 14 lines flagged
Line 3 · +18% price · Line 7 · item mismatch
Why Optra
A missed increase isn't an error. It's the next invoice.
Today, by hand
With Optra
Checking one invoice means opening five files by hand.
One workspace matches PO, catalog, and invoice on upload.
The catalog photo and what actually shipped are never compared.
Every line gets a photo-level catalog match before approval.
A price increase buried on line 9 gets approved.
Every price delta is flagged against the vendor’s own catalog.
The buyer who knew this vendor left in March.
The workspace remembers the price history and the old flags.
Who it's for
If you buy the same things twice, this pays for itself
Procurement teams
Match every PO against the vendor catalog before it is approved.
AP / accounts payable
Catch a price or quantity mismatch before the invoice is paid.
Multi-vendor sourcing
Compare the same SKU across catalogs from several suppliers.
Ops & supply chain
Confirm the item that shipped is the item that was ordered.
Small business buyers
Run vendor checks without hiring a procurement function.
Founder-led purchasing
Keep every order and price searchable from day one.
Files & trust
Reads what your vendors already send
No portal for vendors to log into, no template to enforce. If a person could read the file, Optra can pull line items out of it.
- Scanned PDF
- XLSX
- CSV
- JPG / PNG
- Email attachment
- Price list
- Isolation
- Every workspace is separate. Your catalogs and invoices are never pooled with another buyer’s.
- Citations
- Each verdict records the file, page, and price behind it — openable, not paraphrased.
- Human sign-off
- Optra flags and explains. Approval stays with the buyer, always.
- Deletion
- Remove a workspace and its files, matches, and history are removed with it.
Optra flags. A buyer approves. No line is ever paid on the model's word alone.
Pricing
One flagged invoice covers the month
Priced per matched line item, not per document. Every plan starts with a 14-day trial — no card, no onboarding call.
Solo
$29
per month · 1 buyer
For an owner or single buyer checking their own vendors.
- 400 matched line items / month
- Unlimited vendors and catalogs
- Photo-level catalog matching
- Full order and price history
- Extra lines at $0.04 each
Team
Most buyers$69
per buyer / month
For a procurement team sharing one approved catalog.
- 2,000 matched line items per buyer, pooled
- Shared workspace, roles, and flag history
- Scanned and photo-only PDFs included
- Exportable evidence trail
- Extra lines at $0.03 each
Scale
Talk
annual · from 25,000 lines / mo
For high-volume AP with its own review process.
- Committed line-item rate
- Priority extraction queue
- Custom retention and deletion
- Onboarding for existing archives
FAQ
Before you connect a vendor
No. A solo buyer runs it as a private workspace; a procurement team shares one workspace across every buyer. Same matching, different seat count.
Vendor catalogs including product photos, purchase orders, invoices, and price lists — PDF, scanned PDF, spreadsheet, or image. If a person could read it, Optra can extract line items from it.
Never. Optra flags likely mismatches between the PO, catalog, and invoice and shows its source. A human decides whether to approve, dispute, or ignore.
Manual review catches obvious errors on the lines you happen to check. Optra checks all of them, every time, including the photo — so a nine-cent increase on line 3 of 14 does not slip through.
They live in your workspace and are used only to answer your matches. Delete the workspace and the files, matches, and history go with it.
Start free
Check one purchase order tonight.
Upload a vendor catalog and a PO you already paid. If Optra finds nothing, you lost ten minutes. If it finds something, you know what it's worth.
Start free trialSee the match demo
14 days · no card · delete the workspace and every file goes with it